Inventory
The Inventory feature helps you manage all aspects of your business's product inventory. Whether you run a beauty salon, retail store, or any other product-based business, this feature provides tools to:
The Inventory feature helps you manage all aspects of your business's product inventory. Whether you run a beauty salon, retail store, or any other product-based business, this feature provides tools to:
Track all your products across multiple locations (branches)
Monitor stock levels and get alerts when products are running low
Record purchases from suppliers and track purchase history
Create and receive stock orders for new inventory
Conduct stock takes (audits) to verify actual stock vs. system records
Transfer stock between your different branches
View usage history to see how stock is being used
Manage suppliers and track all vendor relationships
Sell products directly through the system (for retail businesses)
New Purchase
New Purchases allow staff to log and track new inventory of salon products as they are received. This feature helps keep inventory up-to-date, ensuring popular items like shampoos, styling products, and skincare essentials are readily available for both services and retail sales.
For example, when a shipment of new hair products arrives, staff can easily update the inventory count in the app, which makes these products available for sales and usage tracking. This feature helps salons manage stock levels, avoid product shortages, and identify popular items. By keeping inventory organized and current, the salon can provide clients with a better, more reliable shopping experience and ensure products are always on hand for services.
1. Click on "New purchase"Click on "New purchase" in the inventore section to create a new purchace.
2. Select/Create ProductSelect a product from the list of previously purchased products or create a new product profile.
3. Create new productTo create a new product, simply type in the name of the new product and fill in the rest of the product details such as how many units of the product is purchased, unit price, date of the purchase, wether or not its a sale item, and what is the selling price.
4. Select a supplierEither select a supplier from the list of save suppliers or add a new supplier.
5. Low stock notificationThe minimum amount of stock items the inventory must reach before the staff is notified about the low stock.
6. Invoice/proof of deliveryA picture of the proof of delivery is added here.
Total Products List
A total product list provides a comprehensive overview of all the products available for sale or use within the salon. This feature includes details such as product names, descriptions, pricing, inventory levels, and any special notes about the items.
For example, staff can easily access the Total Product List to check the availability of a particular styling gel or to view the latest skincare products that have been added to their inventory. This not only streamlines the process of managing salon products but also enhances the client experience by ensuring that staff can quickly answer questions and recommend products based on availability. By maintaining an organized and up-to-date product list, businesses can effectively manage their inventory, optimize retail sales, and ensure clients always have access to the best products for their needs.
1. Click on "Total products"Here is the list of all the products for use and sale in the particular business branch.
Search Products
Searching products allows staff to quickly find specific items in the product catalog by typing in it's names. This feature saves time and makes it easy to locate products without scrolling through the entire inventory, especially useful in a business with a wide range of offerings.
For example, if a client asks for a particular brand of shampoo, staff can type it into the search bar to bring it up instantly.
1. Click on "Search"Click on search and type in the products' name.
Product Details
Product details provide in-depth information about each product available for sale or use. This includes essential elements such as product names, descriptions, pricing, and any usage or selling history.
1. Click on a productClick on the product to view its details.
2. Product detailsThis opens the product details menu.
Updating Stock
Updating Stock allows staff to adjust product quantities in real-time as new inventory arrives or as items are used or sold. This feature ensures that the salon’s inventory remains accurate and up-to-date, helping prevent shortages or overstocking.
For example, after receiving a new shipment of styling products, staff can update the stock levels in the app, instantly reflecting the added quantities. This also enables staff to record changes when products are sold or used in services. Regularly updating stock helps the business manage inventory more efficiently, improves forecasting, and ensures clients always have access to their favorite products without delay.
1. Click on Click on the three vertical dots of the product for which the stock is being updated and select update stock.
2. Click on productAlternatively, click on the product to reach "Product Details", and then click on "Update Stock"
3. Update stockSelect the product action, the product is either used or is to be thrown away (expired). Type in the quantity of the product used or to be thrown away, and optionally add notes.
4. Click on "Update Stock"Click on "Update Stock" to finalize updating stock
Editing Product
Editing product allows staff to update product details such as name, price, or availability. This feature is essential for keeping product information accurate and current, especially when prices change, new promotions are added, or product details need refining.
For example, if a salon introduces a new size for a popular hair mask, staff can edit the product to reflect this option and adjust the price accordingly. By allowing quick edits, this feature enhances client trust, simplifies product management, and keeps inventory aligned with the business’s current offerings.
1. Click on the productClicking on the product to open product details.
2. Click onClick on the horizontal three dots to open the menu.
3. Click on "Edit Product"4. Click on "Edit Product"Alternatively clicking on next to the product to be edited, and then selecting "Edit Product" also leads to the editing product page.
5. Edit productEdit the product
Deleting Product
Deleting products enables staff to remove discontinued or outdated items from the inventory list. This feature is essential for keeping the product catalog organized, ensuring clients see only the currently available items, and avoiding any potential confusion over products that are no longer in stock.
For example, if a specific hair serum is no longer available or replaced by a new version, staff can delete it from the product list. Removing outdated products also streamlines inventory management, allowing staff to focus on active stock and making it easier for clients to browse relevant offerings. This feature helps maintain a clean, up-to-date catalog that reflects the business's true inventory, providing a better shopping experience for clients and simplifying inventory management for staff.
1. Click on the productClick on the product to be deleted.
2. Click onClick on the three horizontal dots to open the menu bar.
3. Click on "Delete Product"This will open another page asking if you are sure about deleting the particular product with the answers "No" or "Yes"
4. Click on Alternatively, Clicking on the three vertical dots open a menu, where "Delete Product" can be selected.
Purchase History
The purchase history provides a record of all product and supply purchases made by staff, allowing business management to track expenses, monitor product usage, and ensure accurate inventory management. This feature is particularly useful for understanding supply costs, identifying frequently used items, and managing budgets effectively.
For example, a business owner can review the purchase history to see how often a specific hair color is bought and used, helping to determine if it should be stocked more or less frequently. This feature also enables management to track individual staff purchasing trends, ensuring that products are used responsibly and that supplies are replenished as needed. By providing a clear view of staff purchase history, salons can better control expenses, optimize inventory, and make informed decisions to support smooth operations and budget management.
1. Go to WAJ APP2. Click on "Purchase History"Click on "Purchase History" to view purchase history.
3. Change timelineClick here to open the timeline options.
4. Select timelineSelect a timeline from the selection and view the purchase history for that time.
5. Click on searchSearch for a specific product to view its purchase history.
1. Viewing and Managing Products
Step-by-Step: View All Products
Navigate to Inventory → Products
Select your branch from the dropdown (if multiple branches)
Browse products in two views:
Aggregator View: Products grouped by category (e.g., Hair Care, Skin Care)
All Products: Complete alphabetical list
Use the search bar to find products by name, SKU, or barcode
Tap a product to view details
Step-by-Step: Add a New Product
Tap the "+" or "New Purchase" button
Choose "New Product" (for brand new products) or "Existing Product" (for products you already have)
Fill in the product details:
Product Name: Name of the product
Quantity: How many units you're adding
Unit: Unit type (Bottles, Pieces, kg, etc.)
Unit Price: Cost per unit
Currency: Price currency (AED, USD, etc.)
Supplier: Select from your suppliers list
For Sale: Toggle if you'll sell this product to customers
Sale Price: Price to sell to customers (if "For Sale" is on)
UPC/SKU/Barcode: Optional product identifiers
Category: Product category for organization
Low Stock Alert: Get notified when stock drops below this number
VAT Settings: Configure tax settings (optional)
Optionally add a product photo
Tap "Save" or "Add Purchase"
Step-by-Step: Edit a Product
Find and tap the product you want to edit
Tap the edit (pencil) icon
Update any fields you need to change
Add a new product photo if needed
Tap "Save"
Step-by-Step: Update Stock Level
Find and tap the product you want to update
Tap "Update Stock"
Select the action:
Add: You received new stock
Use: Stock was used internally
Sell: Product was sold to a customer
Throw Away: Stock was damaged/expired
Enter the quantity
(If selling) Enter the sale price and optionally customer information
Add a note (optional)
Tap "Update"
2. Managing Suppliers
Step-by-Step: Add a New Supplier
Go to Inventory → Products
Tap the "+" or "New Purchase" button
Tap "Add New Supplier" in the supplier dropdown
Fill in supplier details:
Supplier Name: Business name of the supplier
Phone Number: Contact phone with country code
Tap "Add Supplier"
Step-by-Step: View Supplier Details
Find a product from the supplier you want to view
Tap the supplier's name in the product details
View all products from this supplier
Tap "Edit" to update supplier information
Tap "Delete" to remove the supplier (if not used)
3. Purchase History
Step-by-Step: View Purchase History
Navigate to Inventory → Purchase History
Select your branch (if applicable)
Filter by time period:
This Week
This Month
Last 3 Months
Custom Range
View summary:
Total Expenditure: Money spent on inventory
Total Items Purchased: Number of products purchased
Tap a purchase to see details
Step-by-Step: View Purchase Details
From the purchase history list, tap any purchase
View:
Date and Time of purchase
Supplier who supplied the products
Products purchased with quantities
Invoice Reference (if any)
Attached Invoice (photo)
4. Stock Orders
Step-by-Step: Create a New Stock Order
Navigate to Inventory → Stock Orders
Tap "New Stock Order"
Fill in order details:
Date: Order date
Supplier: Select from your suppliers
Invoice Reference: Optional reference number
Notes: Optional notes
Add products to the order:
Tap "Add Item"
Search and select an existing product OR enter a new product name
Enter Quantity to order
Enter Unit Price
Enter Sale Price (if product is for sale)
Tap "Add" to confirm the item
Add more items as needed
Review order total at the bottom
Tap "Create Order"
Step-by-Step: Receive a Stock Order
Navigate to Inventory → Stock Orders
Tap the order you want to receive
Verify all items and quantities match what you received
Tap "Receive Order" (or "Confirm Order")
Stock levels will be automatically updated
5. Stock Takes (Inventory Audits)
Step-by-Step: Start a New Stock Take
Navigate to Inventory → Stock Takes
Tap "New Stock Take"
Fill in stock take details:
Title: Give your stock take a name (e.g., "Monthly Audit - Jan 2025")
Description: Optional description
Tap "Create Stock Take"
You'll be taken to the counting screen
Step-by-Step: Count Products in Stock Take
On the stock take screen, tap "Add Product"
Search for and select a product from your inventory
Enter the Counted Quantity (actual quantity you counted)
The system will show:
System Quantity: What the system says you should have
Difference: Positive (overstock) or negative (understock)
Value Impact: Financial impact of the difference
Repeat for all products you want to count
Tap "Save" to save your progress
Tap "Complete Stock Take" when finished
Step-by-Step: Review and Complete Stock Take
After counting, tap "Review"
Review all counted products and discrepancies:
Matched: Count matches system (green)
Unmatched: Count differs from system (red)
Make any corrections if needed
Tap "Complete Stock Take" to finalize
Stock levels will be adjusted based on your counts
6. Stock Transfers (Between Branches)
Step-by-Step: Transfer Stock Between Branches
Navigate to Inventory → Products
Look for the Stock Transfer option (currently in development)
Select the From Branch (where stock is coming from)
Select the To Branch (where stock is going to)
Search and select products to transfer:
Tap products to add them to the transfer list
Adjust quantities as needed
Review the transfer summary
Tap "Confirm Transfer"
Stock will be moved from one branch to another
